Academic Review Process and Notification of Students

Immediately following the Committee on Admissions and Student Academic Standing review of students' progress at the end of the fall and spring semesters, the Dean of the Women's College and Undergraduate Studies for students in that division will inform students who have failed to meet the College's standards for satisfactory academic progress. This notification will be followed by a letter from the Director of Financial Aid informing students that their financial aid eligibility has been terminated or that they have been placed on probation.

Probation/Dismissal: Financial Aid Implications

Students who are placed on probation will only be eligible for one additional semester of funding. Students academically dismissed from the College will automatically have their financial aid terminated by the College of Saint Elizabeth. Students cannot appeal the decision unless the Committee on Admissions and Student Academic Standing (CASAS) has reinstated them into the College.

Appeal Process

Students whose aid has been terminated can appeal this decision via the following procedure:

  • The student must submit a written appeal to the Director of Financial Aid. The Director will review the appeal and may consult with other appropriate college administrators. The Director will send written notification of the result of the appeal to the student.
  • A student whose initial appeal is denied may send a second appeal, in writing, to the Committee on Scholarship and Financial Aid.

A student whose appeal is granted will have financial aid reinstated for one semester. Additional semesters of eligibility will be based on satisfactorily completing the stated conditions or meeting the minimum standards of this policy. Failure to meet either requirement will result in termination of aid without the prospect of appeal.

Transfer students will be reviewed each semester for progress and may lose their aid mid-year depending on their first date of attendance at the College.

One or more of the following conditions are considered reasons for reinstating institutional financial aid:

  • An error on the academic record.
  • Late grade change or course correction(s).
  • Exceptional medical or personal reason(s).
  • Substantial changes in curriculum, including elimination of a major or change of major.
  • Successful completion of conditions leading to the warning or loss of aid.
  • Successful completion of summer/intersession courses/credit by examination/Basic Skills courses.
  • Students who are able to satisfy specific conditions (i.e., minimum G.P.A. and credit completion requirement) through summer or intersession courses must provide documentation (i.e., copy of a report card or transcript) to the Financial Aid Director prior to the beginning of the following semester. Aid will be restored once the student reaches the minimum qualifications as stated in the policy.
  • Other extenuating circumstances.

A student who is granted an Official Leave of Absence from the College of Saint Elizabeth can retain an awarded institutional scholarship upon returning to the institution if the following conditions are met:

  • The Official Leave of Absence is granted while the student is currently meeting the minimum requirements to retain the institutional scholarship.
  • The student has not been on leave for more than two consecutive semesters (exclusive of summer sessions and intersessions).
  • A student, while on an Official Leave of Absence from the College of Saint Elizabeth, cannot transfer credits to the College of Saint Elizabeth to become eligible for an institutional scholarship that has been withdrawn.

Application Procedures

To apply for all types of financial aid at the College of Saint Elizabeth, a student will need to complete the Free Application for Federal Student Aid (FAFSA) Form to the Federal Processor.

Financial Aid Form

A student must complete the FAFSA on-line at www.fafsa.ed.gov . In addition, they can obtain a FAFSA worksheet from the College Financial Aid Office located in Santa Rita Hall. (Phone: 973-290-4445, Fax: 973-290-4421).This form can assist them with the completion of the FAFSA. The FAFSA should be completed and submitted as soon as possible after January 1.

The FAFSA form is to be submitted to the Federal Processor and must have the appropriate code number. The FAFSA code is 002600. It will take four-to-six weeks for the forms to be processed.

The FAFSA for the 11-12 Academic Year must be received by the Financial Aid Office by June 30, 2012.

In completing the FAFSA, the student and family should provide information from federal income tax returns for the preceding calendar year. Data about family financial circumstances should be actual, not estimated.

Financial Aid History

A student who attended other colleges or universities before coming to the College of Saint Elizabeth must have a Financial Aid History check. This is done automatically thru the NSLDS system to be sure students are not overawarded.

Estimating Your Financial Aid

First-year students who want to receive an early estimate of their Financial Aid Award are encouraged to complete the College of Saint Elizabeth's Early Estimator Form. This will allow our First-Year Student Financial Aid Counselor to provide you with a general idea of the amount of aid for which you will qualify.

Verification Process

Once eligibility for aid is established, verifying information such as household size, number or family members in college, and other financial information may be required if the application is selected for mandatory verification by the U.S. Dept. of Education.